Hackproof HQ

Tag: Cybersecurity

  • How I Use Notion + ChatGPT to Plan Securely

    by HackProof HQ

    Helping techies and solo workers build secure, productive digital lives — using simple tools, smart habits, and a touch of AI.

    🧠 Why Planning Securely Matters (Even for Everyday People)

    In today’s world, planning your life and work online is convenient — but not always private or secure. Whether you’re a freelancer, developer, or creative, you’re likely storing sensitive data in your tools: tasks, ideas, passwords, notes, even financial plans.

    That’s why I’ve built a workflow that balances productivity with security — using two tools I love: Notion and ChatGPT.

    🔐 The Core Tools I Use

    • Notion – My all-in-one workspace for projects, notes, personal dashboards, and knowledge bases.
    • ChatGPT – My AI co-pilot for brainstorming, organizing, refining thoughts, and generating secure ideas without overthinking.

    But just using tools isn’t enough. I’ve developed a system — and that’s what I’m sharing with you today.

    🛠️ Step-by-Step: How I Use Notion + ChatGPT Securely

    1. Create a “Private HQ” in Notion

    I build a “Private HQ” dashboard in Notion — a central page only I access.
    Inside it, I keep:

    • 🔒 Encrypted password hints (real passwords are stored in Bitwarden)
    • 🧠 Mind dumps (ideas, tasks, thoughts I don’t want to forget)
    • 🗓️ My weekly secure planner
    • 🧾 Notes from ChatGPT conversations I want to keep

    ✅ Tip: Use Notion’s password-lock feature for extra sensitive pages (if you’re on mobile) and turn off link sharing.

    2. Use ChatGPT Locally or in Private Mode

    When using ChatGPT:

    • I never input personal details or passwords.
    • I keep prompts clear, but vague enough to protect context.
    • I export key takeaways to Notion manually — not via integrations.

    ✅ Tip: Use the “Custom Instructions” feature in ChatGPT to include a security-first context in every session.

    3. Plan My Week with a “Security First” Template

    My Notion weekly planner includes:

    • 🔐 A “Threat Check” — What’s the riskiest thing I’m doing online this week?
    • ⚙️ Project list with sensitivity labels (e.g., Public, Private, Confidential)
    • 🧹 A weekly “Clean Sweep” checklist:
      • Clear browser cache
      • Review saved passwords
      • Backup critical notes securely

    4. Back Up Like a Pro

    Once a week, I export my most important Notion pages as PDFs or Markdown, then:

    • Store them in a zero-knowledge cloud (like Proton Drive or Tresorit)
    • Keep a copy on a local encrypted folder using VeraCrypt or BitLocker

    ✅ Pro Tip: Don’t rely on Notion alone — it’s not built for high-grade security backups.

    🧠 How ChatGPT Actually Helps My Workflow

    Here’s how I use ChatGPT practically:

    Brainstorming secure workflows“How can I organize my freelance workflow securely?”
    Creating SOPs“Write a secure checklist for onboarding a new project”
    Sanitizing notes“Summarize this text without exposing personal details”

    🚀 Final Thoughts

    You don’t need to be a cybersecurity expert to plan securely — but you do need to be intentional. By combining Notion’s flexibility and ChatGPT’s intelligence — with a mindset of privacy-first thinking — you can build a life and workflow that’s both productive and protected.

    🔜 What’s Next?

    In the next post, I’ll share my Secure Productivity Stack — including the browser, extensions, and writing tools I use daily.